JSS1 BUSINESS STUDIES FIRST TERM LESSON PLAN AND SCHEME OF WORK
- Meaning and Scope of Business Studies
- Importance of Business Studies
- Components of Business Studies: Office practice, Commerce, Financial Accounting/Book Keeping, Computer Studies, Keyboarding/Typewriting
- Career Opportunities
Meaning of Business Studies
Business Studies may be defined as a combination of inter-related business subjects which lead to learning of basic knowledge and skills. It is a course in education that is designed to cover the basic elementary knowledge and skills in organizing business enterprises as well as general office administration.
Importance of Business Studies
The following are the importance of Business Studies:
- Acquisition of basic knowledge of Business Studies.
- The development of basic skills in office practice.
- The preparation of students for further learning in Business Studies.
- The provision of orientation and skills for those who undergo further training in order to enable them start a life of work.
- The provision of basic skills for personal use in the future.
- Relating the knowledge and skills to the national economy.
- Update knowledge on current information technology e.g. Internet, E-mail, fax and computer communication.
Components of Business Studies
Business Studies as a subject has inter-related areas of study such as Office Practice, Book-keeping, Commerce, Keyboarding and Computer Studies which function at the same time when an enterprise is established. These inter-related areas of study are also called the Inter-related Elements of Business Studies. There are five components of Business Studies, namely:
(i) Office Practice: This is to acquire skills for the purpose of office occupation and administration.
(ii) Commerce: It involves the production, exchange, distribution of goods and services in the organization.
(iii) Book-keeping: This is for keeping records of all financial transactions of the organization.
(iv) Typewriting/Keyboarding: It is for the preparation and production of office documents in the organization. Keyboarding is the technique of using the computer or typewriter keyboard to produce printed information in hard or soft copy. Hard copy refers to information on paper while soft copy refers to information on the computer’s storage device.
(v) Computer studies: This deals with the use of computers and how it processes data, solves a specific problem or carries out a particular task.
Career Opportunities in Business Studies
Those who have undergone training in Business Studies can be employed as:
- Clerks who keep general office records
- Typists who do copy typing in the office
- Computer operators who use computer to produce office information
- Bookkeepers and accounts clerks who keep record on business transactions
- Salesmen who sell goods in supermarkets and stores
- Receptionists who receive visitors and make telephone calls
- Self- employment: Those who will go to secondary level (senior), can study the following courses in higher institutions:
- Business Administration
- Personnel Management
- Actuarial Science
- What is Business Studies?
- Mention five objectives of Business Studies.
- State five (5) components of Business Studies.
- List five career opportunity available to those who study Business Studies.
- The Meaning and Types of Office
- Functions of an office
- The Different Office Departments in an Organization
Meaning of Office
An office is defined as a room set aside in an organization for all clerical activities. An office can also be defined as a place where the planning and organization in connection with the production and distribution of goods and services are done. Examples of offices are the principal’s office, Banks, Restaurant, Shops etc. In the Principal’s office, records of both students and staff are kept.
Types of Office
There are two types of office namely, a small office and a large office.
A Small Office
A small office is usually found in a small organization because the volume of clerical activities is small. A small office usually has one to ten clerical workers. Example of small office are a trader’s shop, the Principal office Patent Medicine shop etc.
Advantages of a Small Office
A small office has the following advantages:
- The workers perform a wide variety of duties thereby reducing monotony of work and idle time.
- It assists workers to learn more of office skills.
- Workers are able to learn more about the activities within the whole business.
- The workers enjoy a close relationship with their employers, customers and suppliers.
Disadvantages of a Small Office
The following are the disadvantages of a small office:
- There is absence of division of labour and specialization.
- There is little or no staff welfare.
- Enough office aids such as photocopier, telex etc are not usually provided.
- There may be no opportunity for the employee to further his career.
A Large Office
A Large Office is usually found in big organizations with many clerical staff. Examples of large offices are Banks, Airports, Hospitals, Railway station etc. It has more than ten people working in it. In a large office, work is divided among many clerical staff.
Advantages of a Large Office
A large office has the following advantages:
- The high degree of specialization enables workers to be efficient in their work.
- There is provision of a variety of office aids depending on the needs of the various departments.
- Workers enjoy attractive social and welfare facilities
- There will be higher Salaries for the employees.
- There are usually chances for career advancements, depending on the ability of each employee.
Disadvantages of a Large Office
The following are the disadvantages of a large office:
- There is no privacy.
- The relationship between the employer and employees is impersonal.
- There is the problem of communal noise which results in distraction.
- What is an office?
- Name the two types of office with two examples each.
Functions of an Office
Whether the office is small or large, it performs six basic functions. These are:
- Giving Information: In an organization, the office gives out information to people. For example, if the Principal wants to call a Parents-Teacher’s Meeting, he can do this by:
(i) Sending a letter to each parent
(ii) Putting notice of such meeting on notice board.
(iii) Advertising such information in the newspaper.
- Receiving Information:The office receives information in many ways such as through letters, telephone calls, fax messages, internet, newspaper etc.
- Recording Information:The information given or received in the office is very necessary to the operation of the organization. Therefore, the office performs this important function of recording such information. This is necessary in order to have an accurate record of information whether given out or received. The office can make reference to this information from time to time.
- Arranging Information:The office arranges information by putting related matters together. All the information concerning JSS 1 students can be arranged in one place, so that when needed it can be made easily available.
- Processing Information:The office sorts out the information it receives and sends it to various sections of the organization to act. For example, letters concerning fees or accounting are sent to the bursar’s office.
- Storing Information:Storing of information involves the safe-keeping of records which are important to organization’s existence. Such information is stored in cabinet or computers. For example, every student/staff has a file opened on him/her. In this way, information about the student or staff can easily be recovered when needed from the file cabinet or the computer
Different Offices in an Organisation
An office has been described as a place where clerical and administrative duties are carried out in an organization. It is also where different types of business are carried out in an organization. In schools, the following offices exist: the principal’s office, the vice principal’s office, the open office where all teachers sit-the staff room and the account’s/bursar office. The building where postal activities are carried out is called post office. There is registry office in big organization like institutions such as university, polytechnics and colleges of education and so on. Other offices usually attached to the registry office are the computer/typing room, photocopy/duplicating room. Account office may also have a cash office, personnel office, sales office. In government, apart from the Governor’s office, there are various office for government official, there must also be tax office, licensing office, cash office and so on.
- Give five functions of an office.
- Name two types of office and two advantages and disadvantages of each.